Certified Payroll & Subcontract Specialist

Job Title: Certified Payroll & Subcontract Specialist

Job Summary:

The Certified Payroll & Subcontract Administration Specialist is responsible for preparing and submitting certified payroll for all company projects, managing subcontractor certified payroll compliance through LCP Tracker, and administering all labor compliance documentation. This role also prepares and issues subcontract agreements from information provided by Project Managers and completes all required DIR filings. Construction experience, prevailing wage knowledge, and attention to detail are mandatory.

Duties/Responsibilities:

Certified Payroll – Company Workforce

• Prepare and submit certified payroll reports (CPRs) for all projects in compliance with Davis-Bacon, California DIR, local agency, and PLA requirements, using LCP Tracker for all project submissions.
• Ensure accurate worker classifications, prevailing wage rates, fringe benefits, shift differentials, travel pay, and job coding.
• Submit weekly Statements of Compliance, apprenticeship documentation, and required fringe reports through LCP Tracker where applicable.
• Track corrections, resubmissions, and compliance issues until fully resolved, ensuring all updates are reflected in the system.

Subcontractor Certified Payroll Compliance

• Collect subcontractor CPRs through LCP Tracker for all active projects.
• Review subcontractor CPRs for correct classifications, wage determinations, apprentice ratios, fringe reporting, and overall compliance.
• Follow up with subcontractors on any missing, late, or incorrect CPR submissions.
• Maintain compliance logs, documentation trails, and support files for audits.
• Communicate noncompliance issues immediately to Project Managers and Operations.

LCP Tracker System Administration

• Serve as the primary administrator for LCP Tracker for all projects.
• Set up new projects, wage determinations, reporting rules, and subcontractor tiers.
• Onboard and train subcontractors in the system to ensure accurate CPR submission.
• Monitor daily dashboards and alerts to maintain full compliance.
• Generate required reports for audits, general contractors, and internal reviews.
• Maintain thorough and organized electronic compliance records.

DIR Forms 140 & 142 Filings

• Complete and submit DIR Form 140 (Contract Award Information) for all required public works projects.
• Complete and submit DIR Form 142 (Notice of Completion / Contract Information Update) as applicable.
• Maintain documentation for compliance and audit readiness.

Subcontract Administration

• Draft subcontract agreements using scopes, schedules, and requirements supplied by Project Managers.
• Incorporate flow-down provisions, prevailing wage requirements, insurance specifications, and project-specific documentation.
• Track subcontract execution, certificates of insurance (COIs), and all compliance attachments.
• Maintain organized subcontract files and ensure complete documentation from award through close-out.

Documentation & Reporting

• Maintain an audit-ready filing system for all CPRs, subcontractor compliance documents, DIR forms, and subcontract agreements.
• Provide weekly status reporting to management regarding certified payroll, subcontract compliance, and outstanding issues.
• Assist PMs and Operations with interpretation of prevailing wage laws, subcontract requirements, and labor compliance obligations.

Required Skills/Abilities:

• Minimum 3 years of construction industry experience focused on certified payroll, labor compliance, subcontract administration, or related functions.
• Strong working knowledge of Davis-Bacon, California DIR prevailing wage, apprenticeship requirements, and public-works compliance.
• Hands-on experience with LCP Tracker (or similar compliance systems).
• Ability to review subcontractor CPRs and identify deficiencies.
• Strong organizational skills and high attention to detail.
• Clear, professional, and direct communication.
• Experience with Vista, Sage 300 CRE, or similar construction ERP systems.
• Experience generating subcontract agreements.
• Experience working on PLA or agency-funded projects.
• Accuracy and thoroughness in compliance documentation.
• Strong follow-up and accountability.
• Ability to work independently and manage multiple deadlines.
• Professional communication with subcontractors, PMs, and general contractors.

Education and Experience:

• Associate’s degree in accounting, business administration or a related field
• Certifications: CPP or FPC preferred

Working Conditions:

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Some lifting of files, opening cabinets.
• Bending or standing as necessary.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Travel: Occasional travel may be required.
• Full-time position with potential for extended hours during peak periods or project deadlines.

Work Environment:

Position is sedentary with prolonged periods of standing, bending, sitting, kneeling
This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.

Review the Benefits associated with this position: https://www.sealaska.com/benefits/
Hourly Rate Range: $36.00 - $42.00

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